Job Listing
 🔗Administrative Associate

  • Full Time
  • Elkins, WV
  • $35,000 USD / Year
  • February 7, 2025
  • Job Summary: AFNHA is seeking an experienced administrative and financial professional to take responsibility for bookkeeping, financial tracking, data management, and office administration.
  • Job Qualifications:

    Primary responsibilities:

    • Oversee daily administrative operations and ensure efficient office management.
    • Excellent bookkeeping skills and knowledge, especially in Nonprofit practices and Fund
    • Accounting utilizing QuickBooks Nonprofit Edition.
    • Maintain vendor relationships and handle payroll and human resources tasks.
    • Budgeting
    • Grants management
    • Organize events and manage schedules to support organizational goals.
    • Records retention, security, and filing
    • Communicate effectively with team members and stakeholders to enhance collaboration.
    • Accounts Receivable and Payable
    • Communications applications both traditional and online such as Zoom
    • Technical expertise with Cloud based software applications primarily in Google Workspace and Adobe applications.
    • Expertise with Database applications, Spreadsheets, Survey applications like Survey Monkey, and Customer Resource Management such as Workforce.
    • Ability to learn and use new technology applications.
    • Understanding computer networks and troubleshooting skills.

    Additional experience desirable for the position may include:

    • Experience with project tracking and grant reporting.
    • Experience with building and using database applications, donor tracking, advanced data management and reporting.
    • Grant writing and fundraising

    Education/Experience sought:

    (Required)

    • Minimum of an associate’s degree in Business Administration, Accounting, Bookkeeping, or related field with some related real world work experience.
    • Extensive and demonstrated relevant work experience may substitute for a degree.

    (Preferred)

    • Bachelor’s degree+ in Business Administration, Accounting, Bookkeeping, or related field
    • Extensive experience or advanced degree in Nonprofit Management field
  • How to Apply:

    Apply at https://www.indeed.com/job/administrative-associate-0158528afebe2e8c

  • Job benefits: Employee assistance program, Paid time off, Professional development assistance, Retirement plan
  • Contact Name: Logan Smith
  • Application Email: logan@afnha.org
  • Application URL: https://www.indeed.com/job/administrative-associate-0158528afebe2e8c
  • Application Phone #: 304-636-6182 ext 1
  • Application Address: 6 2nd St, Elkins, WV 26241

Website Appalachian Forest National Heritage Area

The Appalachian Forest National Heritage Area conserves, interprets and promotes forest heritage to enhance landscapes and communities in the highlands of West Virginia and Maryland. The Appalachian Forest National Heritage Area works with willing partners in 16 West Virginia counties and 2 counties in western Maryland to explore and enhance the relationship between the forested mountains and the people who live here. With the overall theme of forest heritage, we focus on conservation, forestry, cultural heritage, asset-based tourism and community development.

AFNHA is seeking an experienced administrative and financial professional to start immediately. The successful candidate in this position will take responsibility for bookkeeping, financial tracking, data management, and office administration under the direction of the Executive Director for our organization. We look for qualities of accuracy and attention to detail, and to be able to work both independently and closely with a team. Competence, communication, collaboration, integrity, and commitment to our non-profit mission are important. The successful applicant filling this position will be placed on a fast track for the Administration Manager position once they have been fully trained. Applicants seeking careers in administration, especially non-profit admin., are highly sought. Our staff team operates collaboratively, with considerable independence, self-direction, and accountability for each position. Position will be located in AFNHA Elkins office, and may involve occasional travel.

Benefits

All NCPE interns received an hourly stipend, the rate is listed at each position description. Additionally, interns receive paid time off (PTO), paid Federal holidays if working full-time, and access to NCPE's Employee Assistance Program (EAP) for career and personal counseling, coaching, and referrals. Project sites may also offer a housing allowance and/or commuting stipend; this information is also listed in the description or offered during the interview.

Eligible NCPE interns who successfully complete their internships may count their position towards earning a Public Land Corps (PLC) Non-Competitive Hiring Authority certificate. To be eligible to earn a PLC certificate, an intern must be 30 years old or younger (or 35 if a veteran). Once earned, the PLC hiring authority certificate may be used to apply for eligible Federal temporary, term, or permanent positions. Successful completion of a NCPE internship does not guarantee Federal employment. Contact manager@preservenet.org for more details.

Eligibility

To be eligible, applicants must be
*at least 18 years old;
*no older than 30 years of age (or 35 years if a Veteran) when beginning the internship; applicants who are 31 or older (or 36 or older if a Veteran) are not eligible;
*currently enrolled in a degree-seeking academic program at the college level (or recently graduated within the past 12 months)
*be a U.S. Citizen or permanent resident.

Interns are not allowed to work more than 1200 hours total in the program; previous interns must stay within this overall limit. The length of an internship can vary from 10 to 30 weeks if full-time (40 hours per week) or longer if on a part-time schedule. If selected, the exact starting date will be determined by you and the NPS supervisor. The stipend rate is $17.00 per hour unless otherwise listed.

The successful candidate is responsible for finding and paying for travel to and housing at the internship location; some exceptions apply. The supervising office may be able to assist in locating housing but it is ultimately up to the individual accepting the internship to find accommodation.

The National Council requires all interns working in-person at Federal facilities and/or with Federal employees receive the Covid-19 vaccination. Please be advised that you may also be required to wear a mask, depending on the protocols adopted by your work site. Also be aware that, due to Government-wide security requirements, a background check will be required if you are selected for a position. This will include providing information about recent housing and employment history. The position supervisor will have more information about these requirements and procedures at the time of hiring. You may direct any questions to NCPE's Internship Program Director, Julee Johnson, at manager@preservenet.org.

Please note that interns are not NCPE or NPS employees. Stipends are academic awards and taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional if you have questions.

How to Apply

You may review NCPE's internship opportunities anytime without registering. Use the search function to find listings by location, keyword, or area of interest/category. Once you identify one or more positions of interest, there is a 3-step application process.

Step 1: Click on the Apply for Job button, then select Universal Application. Click on Register to create a User Account, which requires a username and email. A link will be sent to you from manager@preservenet.org to create a password. We suggest that you add this email to your safe senders list so you don't miss receiving this important link. You will be instructed to Log In to Preservenet using your username or email and password, which will take you back to the Universal Application.

Step 2: The Universal Application is required to apply for all NCPE internships. You fill out this form only once. In addition to contact information, educational status, work history, and experience, it requires two attachments: (1) the 2 most recent years of academic transcripts. These may be unofficial transcripts if official versions are unavailable. A PDF is preferred, labeled Your Your Last Name_Your First Name_Transcript. (2) a resume or CV (curriculum vitae). Please limit to a maximum of 4 pages; 2 pages are preferred. A PDF is preferred but jpg, png, doc, or docx file types are accepted. Label Your Last Name_Your First Name_Resume. This form may be saved as a draft and completed later. Use the link provided to return to the form.

Step 3: Once you submit the Universal Application, you may browse and apply for NCPE internships using the link provided. Complete the application process by clicking on the Apply for job button found at each internship listing and upload the required Essay. Use the essay to explain why you are applying for an internship, including how your interest areas will benefit the National Park Service (NPS) and how the internship will further your studies and career goals. Be as specific as possible; there is a 400-word maximum length. Submit the essay to finish the application for that position. You may apply for a maximum of 6 internships during an application round; there is no limit at other times of the year. DO NOT SKIP THIS STEP!



Logging in with a Registered User Account and completing the Universal Application is required to apply for NCPE Internships. Please visit the Universal Application page to register for an account and complete the form. After logging in and completing the form, refreshing this listing will display the Job Application to apply online.