Job Listing
 🔗Assistant Director, Historical Commission

  • Full Time
  • Cambridge, MA
  • $93,301.579 - $110,168.999 USD / Year
  • Applications have closed
  • Department: Human Resources
  • Job Reference #: 1337
  • Job Summary: The Assistant Director manages office operations for the Cambridge Historical Commission, oversees eight staff, and leads the $700K Preservation Grants Program. This role requires strong administrative skills, discretion, and supports a positive team
  • Job Qualifications:

    MINIMUM QUALIFICATIONS:

    Education and Experience:

    • 5+ years of progressively responsible administrative and office management experience.
    • 5+ years of experience with construction administration, housing rehabilitation, and/or historic preservation practice.
    • Demonstrated commitment to public service.
    • Successful completion of MCPPO (Massachusetts Certified Public Purchasing Official) Associate-level classes within twelve months of hire.

    Knowledge, Skills, and Abilities:

    • Strong interpersonal and customer service skills.
    • Strong written and verbal communication skills.
    • Experience creating and analyzing spreadsheets and databases for managing finances and budgets.
    • Exceptional organization skills.
    • Demonstrated ability to work independently and manage competing priorities in a busy work environment under tight deadlines.
    • Proficiency with a variety of computer software typical to professional office environment including Word, Excel, Smart Sheet, Teams, and Zoom.
    • Demonstrated sound decision-making and problem-solving abilities.
    • Commitment to anti-racism, diversity, equity, and inclusion. The City of Cambridge’s workforce, like the community it serves, is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.

    PREFERRED QUALIFICATIONS:

    • Bachelor’s degree. Preference for candidates with degrees A bachelor’s degree in a related field from an accredited college or university and five years of related work experience in municipal administration, construction management, or non-profit management.  An equivalent combination of education, training, and experience may be considered. A Master’s degree in a related field may be substituted for 2 years of work experience.
    • Proficiency with People Soft
    • Experience with public procurement processes in Massachusetts
  • How to Apply:

    REQUIRED DOCUMENTS:

    Please upload the following documents to complete your application:

    • Resume
    • Cover Letter
  • Job benefits: Competitive health, dental, and vision insurance, vacation and sick leave eligible, paid parental leave, sick incentive pay eligible, 3 personal days, 14 paid holidays, management allowance, $2,700/year, City employee commuter benefits (T-Pass reimbursement, Bluebikes membership, eZRide Sshuttle membership)
  • Physical Demands / Work Environment: Physical Demands: This role requires computer use, reading and analyzing large amounts of information, city-wide travel, and accessing construction sites, including scaffolding. Work Environment: Work is mainly in a standard office setting but includes off-site meetings and property inspections; hybrid work may be possible per the City's Telework Policy.
  • Application URL: https://phe.tbe.taleo.net/phe02/ats/careers/v2/viewRequisition?org=CAMBRIDGEMA&cws=37&rid=1337

Website City of Cambridge

  • Manage personnel transactions, including weekly payroll, accruals, time off schedules, posting positions, supporting training registration, and onboarding new hires.
  • Manage budgets, pay invoices, and conduct other financial administration needs as assigned.
  • Provide efficient daily administrative management, including maintaining schedules, planning meetings and events, assisting in project work, managing communications, and fiscal administration
  • Administer the Commission’s Preservation Grant program, working directly with applicants to assess preservation needs, prepare project scopes, draft grant contracts, provide referrals to specialist tradespeople, review bids, and provide guidance through project completion and reimbursement.
  • Work with staff to implement new systems for managing business operations (e.g., electronic processing, contract tracking.
  • Support the department throughout various stages of procurement, including identifying procurement needs, writing high quality specifications and serving as liaison to the Purchasing department during the bid development through contract execution phases.
  • With the assistance of the Director, prepare the department’s annual operating and capital budget submissions.
  • Proactively communicate relevant information to department employees
  • Actively participate in the planning and implementation of employee recognitions and celebrations.
  • Perform related duties as required.