Job Qualifications:POSITION SUMMARY:
The Project Administrator will join a hybrid team of interdisciplinary specialists that execute cultural and natural resource projects for military installations. This position will provide administrative support to 2 Principal Investigators (PIs) and assist with: (1) organizing and responding to emails; (2) scheduling; (3) reviewing budgets and forecasting; (4) developing training resources and presentations; (5) developing position descriptions and assisting with all facets of the hiring process; (6) creating standard operating procedures and technical guidance documents; and other project administration duties. These projects are often multi-year and involve complex schedules with numerous deadlines and deliverables.
Additionally, the Administrator will assist with all facets of hiring and onboarding for CEMML’s Early Career Development Program (ECDP). Tasks may include (1) organizing and reviewing applicants; (2) scheduling interviews; (3) coordinating with Human Resources; (4) developing and administering onboarding; (5) tracking progress throughout assignments and preparing progress reports; (6) speaking with clients about intern/program satisfaction; (7) preparing university-required internship documentation; and other duties related to ECDP administration.
The Project Administrator will support work related to a diversity of DoD projects, including workforce development through internships and mentoring, and natural and cultural resources planning. As such, the position will require excellent communication, organization, and creative problem-solving skills. The successful candidate will be high-performing and able to work on a variety of tasks while achieving quick turnaround and short deadlines.
LOCATION:
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
This position can be performed from CEMML’s main office on CSU’s campus in Fort Collins, Colorado, or remotely. Nonetheless, the daily/weekly schedule for this position will require regular work hours: Mon-Fri 0700-1600 MT.
REQUIRED QUALIFICATIONS:
- Bachelor’s Degree in any discipline.
- At least one year’s experience utilizing project management software (e.g. Asana, Microsoft Project, Smartsheet) to develop a project timeline, assign tasks, and/or monitor progress; and passion for seeking out creative solutions to technological and logistical challenges.
- At least one year’s experience running effort allocation reports and/or preparing progress reports.
- Has developed standard operating procedures, technical guides, or other training/onboarding materials.
- Proficiency with Microsoft Office Suite, specifically Word and Excel, and Adobe Acrobat Pro.
- Excellent writing skills and experience editing work for grammar, clarity, and consistent format.
PREFERRED QUALIFICATIONS:
- Project Administration or Project Management certification.
- Professional experience with reviewing and/or organizing internship applications and pairing interns with opportunities.
- Professional experience developing position/opportunity descriptions and assisting with all facets of the hiring process.
- Professional experience defining project goals, establishing project objectives and timelines, and tracking project progress.
- Experience reviewing budgets and budget forecasting.
- Experience navigating complex employee-client relations and implementing novel strategies to address issues.