Job Listing
 🔗Project Administrator

  • Full Time
  • Fort Collins, CO
  • $55,000-$60,000 USD / Year
  • October 28, 2024
  • Department: Center for Environmental Management Military Lands (CEMML)
  • Job Reference #: 202401639AP
  • Job Qualifications:

    POSITION SUMMARY:

    The Project Administrator will join a hybrid team of interdisciplinary specialists that execute cultural and natural resource projects for military installations. This position will provide administrative support to 2 Principal Investigators (PIs) and assist with: (1) organizing and responding to emails; (2) scheduling; (3) reviewing budgets and forecasting; (4) developing training resources and presentations; (5) developing position descriptions and assisting with all facets of the hiring process; (6) creating standard operating procedures and technical guidance documents; and other project administration duties. These projects are often multi-year and involve complex schedules with numerous deadlines and deliverables.

    Additionally, the Administrator will assist with all facets of hiring and onboarding for CEMML’s Early Career Development Program (ECDP). Tasks may include (1) organizing and reviewing applicants; (2) scheduling interviews; (3) coordinating with Human Resources; (4) developing and administering onboarding; (5) tracking progress throughout assignments and preparing progress reports; (6) speaking with clients about intern/program satisfaction; (7) preparing university-required internship documentation; and other duties related to ECDP administration.

    The Project Administrator will support work related to a diversity of DoD projects, including workforce development through internships and mentoring, and natural and cultural resources planning. As such, the position will require excellent communication, organization, and creative problem-solving skills. The successful candidate will be high-performing and able to work on a variety of tasks while achieving quick turnaround and short deadlines.

    LOCATION:

    Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.

    This position can be performed from CEMML’s main office on CSU’s campus in Fort Collins, Colorado, or remotely. Nonetheless, the daily/weekly schedule for this position will require regular work hours: Mon-Fri 0700-1600 MT.

    REQUIRED QUALIFICATIONS:

    • Bachelor’s Degree in any discipline.
    • At least one year’s experience utilizing project management software (e.g. Asana, Microsoft Project, Smartsheet) to develop a project timeline, assign tasks, and/or monitor progress; and passion for seeking out creative solutions to technological and logistical challenges.
    • At least one year’s experience running effort allocation reports and/or preparing progress reports.
    • Has developed standard operating procedures, technical guides, or other training/onboarding materials.
    • Proficiency with Microsoft Office Suite, specifically Word and Excel, and Adobe Acrobat Pro.
    • Excellent writing skills and experience editing work for grammar, clarity, and consistent format.

    PREFERRED QUALIFICATIONS:

    • Project Administration or Project Management certification.
    • Professional experience with reviewing and/or organizing internship applications and pairing interns with opportunities.
    • Professional experience developing position/opportunity descriptions and assisting with all facets of the hiring process.
    • Professional experience defining project goals, establishing project objectives and timelines, and tracking project progress.
    • Experience reviewing budgets and budget forecasting.
    • Experience navigating complex employee-client relations and implementing novel strategies to address issues.
  • How to Apply:

    Apply online by visiting https://jobs.colostate.edu/postings/150949. Apply by October 7, 2024 for full consideration.  Position closes on October 28, 2024.

  • Job benefits: Colorado State University offers a generous benefits package including 24 days of paid vacation leave, tuition credits, excellent health insurance (including vision and dental), and retirement plans with 12% matching. For more information on Administrative Professional benefits, visit http://www.hrs.colostate.edu/benefits/.
  • Application URL: https://jobs.colostate.edu/postings/150949

Website Colorado State University

CEMML is a research, education and service unit within the Warner College of Natural Resources at Colorado State University (CSU). CEMML applies the latest and most appropriate science to promote the sustainable management of natural and cultural resources on the Department of Defense (DoD) and other public lands. We provide technical support, conduct applied research, and offer career development and learning opportunities to support resource stewardship. We collaborate with our sponsors and within CSU to resolve complex environmental issues, leaving a legacy of science-based decisions that sustain our resources for future generations. To learn more about CEMML’s contributions to land management, our mission, vision, and values, visit http://www.cemml.colostate.edu/.

A Project Administrator position is available with Colorado State University and the Center for Environmental Management of Military Lands (CEMML) in Fort Collins, CO. The Project Administrator will support coordination of a diverse set of cultural and natural resources projects. This position assists two Principal Investigators with a variety of program and project related tasks and works with a team of interdisciplinary specialists.

Benefits

All NCPE interns received an hourly stipend, the rate is listed at each position description. Additionally, interns receive paid time off (PTO), paid Federal holidays if working full-time, and access to NCPE's Employee Assistance Program (EAP) for career and personal counseling, coaching, and referrals. Project sites may also offer a housing allowance and/or commuting stipend; this information is also listed in the description or offered during the interview.

Eligible NCPE interns who successfully complete their internships may count their position towards earning a Public Land Corps (PLC) Non-Competitive Hiring Authority certificate. To be eligible to earn a PLC certificate, an intern must be 30 years old or younger (or 35 if a veteran). Once earned, the PLC hiring authority certificate may be used to apply for eligible Federal temporary, term, or permanent positions. Successful completion of a NCPE internship does not guarantee Federal employment. Contact manager@preservenet.org for more details.

Eligibility

To be eligible, applicants must be
*at least 18 years old;
*no older than 30 years of age (or 35 years if a Veteran) when beginning the internship; applicants who are 31 or older (or 36 or older if a Veteran) are not eligible;
*currently enrolled in a degree-seeking academic program at the college level (or recently graduated within the past 12 months)
*be a U.S. Citizen or permanent resident.

Interns are not allowed to work more than 1200 hours total in the program; previous interns must stay within this overall limit. The length of an internship can vary from 10 to 30 weeks if full-time (40 hours per week) or longer if on a part-time schedule. If selected, the exact starting date will be determined by you and the NPS supervisor. The stipend rate is $17.00 per hour unless otherwise listed.

The successful candidate is responsible for finding and paying for travel to and housing at the internship location; some exceptions apply. The supervising office may be able to assist in locating housing but it is ultimately up to the individual accepting the internship to find accommodation.

The National Council requires all interns working in-person at Federal facilities and/or with Federal employees receive the Covid-19 vaccination. Please be advised that you may also be required to wear a mask, depending on the protocols adopted by your work site. Also be aware that, due to Government-wide security requirements, a background check will be required if you are selected for a position. This will include providing information about recent housing and employment history. The position supervisor will have more information about these requirements and procedures at the time of hiring. You may direct any questions to NCPE's Internship Program Director, Julee Johnson, at manager@preservenet.org.

Please note that interns are not NCPE or NPS employees. Stipends are academic awards and taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional if you have questions.

How to Apply

You may review NCPE's internship opportunities anytime without registering. Use the search function to find listings by location, keyword, or area of interest/category. Once you identify one or more positions of interest, there is a 3-step application process.

Step 1: Click on the Apply for Job button, then select Universal Application. Click on Register to create a User Account, which requires a username and email. A link will be sent to you from manager@preservenet.org to create a password. We suggest that you add this email to your safe senders list so you don't miss receiving this important link. You will be instructed to Log In to Preservenet using your username or email and password, which will take you back to the Universal Application.

Step 2: The Universal Application is required to apply for all NCPE internships. You fill out this form only once. In addition to contact information, educational status, work history, and experience, it requires two attachments: (1) the 2 most recent years of academic transcripts. These may be unofficial transcripts if official versions are unavailable. A PDF is preferred, labeled Your Your Last Name_Your First Name_Transcript. (2) a resume or CV (curriculum vitae). Please limit to a maximum of 4 pages; 2 pages are preferred. A PDF is preferred but jpg, png, doc, or docx file types are accepted. Label Your Last Name_Your First Name_Resume. This form may be saved as a draft and completed later. Use the link provided to return to the form.

Step 3: Once you submit the Universal Application, you may browse and apply for NCPE internships using the link provided. Complete the application process by clicking on the Apply for job button found at each internship listing and upload the required Essay. Use the essay to explain why you are applying for an internship, including how your interest areas will benefit the National Park Service (NPS) and how the internship will further your studies and career goals. Be as specific as possible; there is a 400-word maximum length. Submit the essay to finish the application for that position. You may apply for a maximum of 6 internships during an application round; there is no limit at other times of the year. DO NOT SKIP THIS STEP!

Once the deadline for submission has passed, NPS supervisors will review the applications and may contact candidates for a phone interview. Candidates who are not selected will be notified. Please allow about 4 weeks after the deadline before inquiring about the status of your application.

Logging in with a Registered User Account and completing the Universal Application is required to apply for NCPE Internships. Please visit the Universal Application page to register for an account and complete the form. After logging in and completing the form, refreshing this listing will display the Job Application to apply online.