Job Listing
🔗Associate Director, Facilities & Maintenance
Website Eastern State Penitentiary Historic Site, Inc.
Eastern State Penitentiary Historic Site (ESPHS) is a museum interpreting the legacy of American criminal justice reform from the site of the world’s first penitentiary. The facility pioneered the large-scale use of solitary confinement in the early 19th century and housed approximately 85,000 people during its 142 years of operation. The building itself was an architectural wonder: its revolutionary wagon-wheel design has been copied by more than 300 prisons around the globe. Although the prison now stands in ruin, its story remains relevant today. Today, Eastern State Penitentiary attracts hundreds of thousands of guests from around the world each year to explore the site’s fascinating past and contemplate some of the most critical issues facing our nation. Its innovative public history program draws connections to contemporary justice reform through an approach that values multiple perspectives, amplifies marginalized voices, and respects a broad range of visitors’ interests.
FLSA Status: Exempt
Department: Preservation and Operations
Reports to: Senior Director of Preservation and Operations
Effective Date: September 2024
Salary: $75,000 – $80,000
Position Summary:
The Associate Director, Facilities & Maintenance is responsible for overseeing and supporting the overall maintenance and upkeep of the site in all facets of facilities and events. This includes, but is not limited to: Exhibit maintenance, daily upkeep of public site areas, repair and maintenance of building systems and fixtures, general landscaping, custodial care of offices and restrooms, safety scope of work, and special projects as needed. This also includes managing related vendor and contractor relationships. The role will be responsible for managing facilities, custodial, and AV technician role(s) including hiring, developing, overseeing, performance reviews and corrective action up to and including termination.
Key Responsibilities:
Management:
- Lead and manage a team of up to seven facilities staff including two AV staff to run events and special functions, two custodians, one facilities specialist, one repair and maintenance technician.
Oversee all aspects of their work. - Management duties include hiring, developing, overseeing, performance reviews, corrective action up to and including termination.
- Support the training of custodial staff for annual Halloween Nights fundraiser.
- Understands and adheres to Collective Bargaining Agreement policies.
Project & Vendor Management:
- Manage contractor and vendor relationships including but not limited to portable restrooms & trailer, dumpsters and trash removal, HVAC, pest control, plumbing, snow removal.
- Develop, update, and communicate project and/or daily schedules and workflows.
- Develop and document protocols and procedures for safety and best practice related to facilities and maintenance activities. Train staff in such procedures.
- Collaborate with other departments to balance priorities, scope, and expectations, especially when related to events and special functions.
CMMS Administration:
- Responsible for all aspects of managing and maintaining the CMMS system (Eastern State uses a service called FMX), making sure the system is current and up to date.
- Develops and maintains a training plan to share with all employees who use the CMMS.
- Conducts training for all new CMMS users in the organization.
- Primary point of contact with CMMS Account Manager.
Other:
- Employ sustainable strategies to encourage reuse of materials, environmentally responsible disposal of materials, and sourcing of new materials.
- Support shop manager and human resources in record-keeping activities related to site safety and staff training.
- Contribute to a clean and safe shop space by following practices for proper storage of materials and equipment.
- Provide hands-on support and/or expertise to repair and maintenance projects as needed.
Benefits
All NCPE interns received an hourly stipend, the rate is listed at each position description. Additionally, interns receive paid time off (PTO), paid Federal holidays if working full-time, and access to NCPE's Employee Assistance Program (EAP) for career and personal counseling, coaching, and referrals. Project sites may also offer a housing allowance and/or commuting stipend; this information is also listed in the description or offered during the interview.
Eligible NCPE interns who successfully complete their internships may count their position towards earning a Public Land Corps (PLC) Non-Competitive Hiring Authority certificate. To be eligible to earn a PLC certificate, an intern must be 30 years old or younger (or 35 if a veteran). Once earned, the PLC hiring authority certificate may be used to apply for eligible Federal temporary, term, or permanent positions. Successful completion of a NCPE internship does not guarantee Federal employment. Contact manager@preservenet.org for more details.
Eligibility
To be eligible, applicants must be
*at least 18 years old;
*no older than 30 years of age (or 35 years if a Veteran) when beginning the internship; applicants who are 31 or older (or 36 or older if a Veteran) are not eligible;
*currently enrolled in a degree-seeking academic program at the college level (or recently graduated within the past 12 months)
*be a U.S. Citizen or permanent resident.
Interns are not allowed to work more than 1200 hours total in the program; previous interns must stay within this overall limit. The length of an internship can vary from 10 to 30 weeks if full-time (40 hours per week) or longer if on a part-time schedule. If selected, the exact starting date will be determined by you and the NPS supervisor. The stipend rate is $17.00 per hour unless otherwise listed.
The successful candidate is responsible for finding and paying for travel to and housing at the internship location; some exceptions apply. The supervising office may be able to assist in locating housing but it is ultimately up to the individual accepting the internship to find accommodation.
The National Council requires all interns working in-person at Federal facilities and/or with Federal employees receive the Covid-19 vaccination. Please be advised that you may also be required to wear a mask, depending on the protocols adopted by your work site. Also be aware that, due to Government-wide security requirements, a background check will be required if you are selected for a position. This will include providing information about recent housing and employment history. The position supervisor will have more information about these requirements and procedures at the time of hiring. You may direct any questions to NCPE's Internship Program Director, Julee Johnson, at manager@preservenet.org.
Please note that interns are not NCPE or NPS employees. Stipends are academic awards and taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional if you have questions.
How to Apply
You may review NCPE's internship opportunities anytime without registering. Use the search function to find listings by location, keyword, or area of interest/category. Once you identify one or more positions of interest, there is a 3-step application process.
Step 1: Click on the Apply for Job button, then select Universal Application. Click on Register to create a User Account, which requires a username and email. A link will be sent to you from manager@preservenet.org to create a password. We suggest that you add this email to your safe senders list so you don't miss receiving this important link. You will be instructed to Log In to Preservenet using your username or email and password, which will take you back to the Universal Application.
Step 2: The Universal Application is required to apply for all NCPE internships. You fill out this form only once. In addition to contact information, educational status, work history, and experience, it requires two attachments: (1) the 2 most recent years of academic transcripts. These may be unofficial transcripts if official versions are unavailable. A PDF is preferred, labeled Your Your Last Name_Your First Name_Transcript. (2) a resume or CV (curriculum vitae). Please limit to a maximum of 4 pages; 2 pages are preferred. A PDF is preferred but jpg, png, doc, or docx file types are accepted. Label Your Last Name_Your First Name_Resume. This form may be saved as a draft and completed later. Use the link provided to return to the form.
Step 3: Once you submit the Universal Application, you may browse and apply for NCPE internships using the link provided. Complete the application process by clicking on the Apply for job button found at each internship listing and upload the required Essay. Use the essay to explain why you are applying for an internship, including how your interest areas will benefit the National Park Service (NPS) and how the internship will further your studies and career goals. Be as specific as possible; there is a 400-word maximum length. Submit the essay to finish the application for that position. You may apply for a maximum of 6 internships during an application round; there is no limit at other times of the year. DO NOT SKIP THIS STEP!
Once the deadline for submission has passed, NPS supervisors will review the applications and may contact candidates for a phone interview. Candidates who are not selected will be notified. Please allow about 4 weeks after the deadline before inquiring about the status of your application.
Logging in with a Registered User Account and completing the Universal Application is required to apply for NCPE Internships. Please visit the Universal Application page to register for an account and complete the form. After logging in and completing the form, refreshing this listing will display the Job Application to apply online.