Job Listing
🔗Shop Manager

  • Full Time
  • Philadelphia, PA, USA
  • 42,500 USD / Year
  • Department: Historic preservation
  • Job Summary: Eastern State Penitentiary Historic Site (ESPHS) is seeking a full-time Shop Manager to support our events, construction, and facilities teams through the management of on-site inventory, purchasing, and task-management software.
  • Job Qualifications:

    You are a great fit for this job if you:

    • Have a working knowledge of warehousing and storage best-practices
    • Have a strong awareness and understanding of basic safety practices and protocols to ensure a safe workplace
    • Have a working knowledge of CMMS software (FMX experience a plus), Microsoft Office Suite and Outlook
    • Are a self-starter and highly organized
    • Can work successfully with multiple departments and staff members of a variety of backgrounds
    • Have strong communication skills, both written and oral
    • Can prioritize multiple tasks and ensure work is completed on time
    • Are able to lift up to 50lbs
    • Skills preferred but not required include: experience in the construction industry, working knowledge of hand tools, budgetary experience, OSHA and hazardous materials training
  • How to Apply:

    Email a cover letter and resume to Liz Trumbull at et@easternstate.org. No phone calls please.

  • Job benefits: Health, retirement, PTO
  • Contact Name: Liz Trumbull
  • Application Email: et@easternstate.org
  • Application URL: https://easternstate.org/jobs/shop-manager
  • Application Address: 2027 Fairmount Avenue Philadelphia, PA 19130

Website Eastern State Penitentiary Historic Site, Inc.

Eastern State Penitentiary Historic Site interprets the legacy of American criminal justice reform, from the nation’s founding to present day, within the long-abandoned cellblocks of the nation’s most historic prison. When Eastern State opened in 1829 - the first prison of its kind - it was designed with the stated goal of inspiring "penitence" or true regret in the hearts of prisoners. The building itself was an architectural wonder; it had running water and central heat before the White House and attracted visitors from around the globe. Although the prison now stands in ruin, its story remains relevant today. When Eastern State Penitentiary opened as a historic site in 1994, it attracted just over 10,000 daytime visitors – in 2019 it was visited by 300,000 people. The site continues to grow by inviting the public into new spaces, mounting original artist installations, and engaging visitors in conversations about the history and legacy of the building and criminal justice reform.

The ideal candidate will be a strong communicator with an interest in collaboratively developing new procedures and systems that improve efficiency, safety, and organization throughout ESPHS. They will have a strong administrative skillset, a familiarity with construction processes, and a readiness to actively engage in the organization of storage and workshop spaces.

Essential Functions

Shop Management: the Shop Manager is the primary point of contact for all inventory, storage, and purchasing tasks related to the events, construction, and facilities teams. As a new hire in a newly created position, the Shop Manager is responsible for developing the systems needed to fulfill the following duties:

  • Maintain and organize an inventory of tools, equipment, building materials, and artifacts.
  • Order materials and equipment needed to complete all projects according to approved budgets.
  • Manage vendor relationships and accounts.
  • Maintain OSHA-required documentation such as material and safety data sheets.
  • Keep accurate logs of staff trainings and recertification schedules as required or recommended by OSHA and third-party consultants.
  • Keep accurate records of construction and maintenance activities related to modern equipment and historic items, in coordination with the Associate Director of Historic Preservation, Facilities & Trade Programs and the Facilities Maintenance Manager
  • Employ sustainable strategies to encourage reuse of materials, environmentally responsible disposal of materials, and sourcing of new materials.

CMMS Administration: ESPHS uses a computerized maintenance management system (CMMS) called FMX to manage site-related tasks. The Shop Manager will:

  • Manage and maintain the CMMS to ensure that it is current and up to date.
  • Develop and lead training sessions for all employees who use the CMMS.

Repair and Maintenance: the Shop Manager will engage in hands-on work to the extent needed to effectively maintain and organize the work and storage spaces.

  • NCPE Internships: Eligibility & How to Apply

    Eligibility

    To be eligible, applicants must be currently enrolled in a degree-seeking academic program or recently graduated (within the past 12 months) and be a U.S. Citizen or permanent resident. Interns are not eligible to work more than 1200 hours total in the program; previous interns must stay within this overall limit. The length of an internship can vary from 10 to 30 weeks if full time (40 hours per week) or longer if on a part-time schedule. If selected, the exact starting date will be determined by you and the NPS supervisor. The stipend rate is $15.00 or $17.00 per hour unless otherwise listed.

    The successful candidate is responsible for finding and paying for travel to and housing at the internship location; some exceptions apply. The supervising office may be able to assist in locating housing but it is ultimately up to the individual accepting the internship to find accommodation.

    The National Council requires all interns working in-person at Federal facilities and/or with Federal employees receive the Covid-19 vaccination. Please be advised that you may also be required to wear a mask, depending on the protocols adopted by your work site. Also be aware that, due to Government-wide security requirements, a background check will be required if you are selected for a position. This will include providing information about recent housing and employment history. The position supervisor will have more information about these requirements and procedures at the time of hiring. You may direct any questions to NCPE's Internship Program Director, Julee Johnson, at manager@preservenet.org.

    Please note that interns are not NCPE or NPS employees. Stipends are academic awards and taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional if you have questions.

    How to Apply

    You may review NCPE's internship opportunities during the Summer and Winter application rounds without registering. Use the search function to find listings by location, keyword, or area of interest/category. Once you identify one or more positions of interest, there is a 3-step application process.

    Step 1: Click on the Apply for Job button, then select Universal Application. Click on Register to create a User Account, which requires a username and email. A link will be sent to you from manager@preservenet.org to create a password. We suggest that you add this email to your safe senders list so you don't miss receiving this important link. You will be instructed to Log In to Preservenet using your user name or email and password, which will take you back to the Universal Application.

    Step 2: The Universal Application is required to apply for all NCPE internships. You fill out this form only once. In addition to contact information, educational status, work history, and experience, it requires two attachments: (1) the 2 most recent years of academic transcripts. These may be unofficial transcripts if official versions are unavailable. PDF only. (2) a resume or CV (curriculum vitae). Please limit to a maximum of 4 pages; 2 pages preferred. May be .doc, .docx or PDF. This form may be saved as a draft and completed later. Use the link provided to return to the form.

    Step 3: Once you submit the Universal Application, you may browse and apply for NCPE internships using the link provided. Complete the application process by clicking on the Apply for job button found at each internship listing and upload the required Essay. Use the essay to explain why you are applying for an internship, including how your interest areas will benefit the National Park Service (NPS) and how the internship will further your studies and career goals. Be as specific as possible; there is a 400-word maximum length. Submit the essay to finish the application for that position. You may apply for a maximum of 6 internships during this application round. DO NOT SKIP THIS STEP!

    Once the deadline for submission has passed, NPS supervisors will review the applications and may contact candidates for a phone interview. Candidates who are not selected will be notified. Please allow about 4 weeks after the deadline before inquiring about the status of your application.

Logging in with a Registered User Account and completing the Universal Application is required to apply for NCPE Internships. Please visit the Universal Application page to register for an account and complete the form. After logging in and completing the form, refreshing this listing will display the Job Application to apply online.



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