Job Listing
 🔗Office Manager

  • Full Time
  • Wilmington, NC
  • $40,000/- USD / Year
  • March 31, 2026
  • Job Summary: HWF’s Office Manager is responsible for supervising the day-to-day operations and maintenance of HWF’s Headquarters. The Office Manager serves as the lead staff member for the operation of HWF’s data and archival systems, including Neon CRM, Box, Google Drive, and physical files. The Office Manager serves as an executive assistant to the organization’s Executive Director.
  • Job Qualifications:

    Qualifications:
    A degree in nonprofit management, business, communications, marketing, public history or a related field.
    Experience working with a similar historic preservation organization or with a non-profit or other organization in a related field.
    1-3 years of development/fundraising experience and event planning.
    Interest in historic preservation and history.
    Ability to work in a small team environment.

    Physical Demands:
    Sitting for extended periods of time
    Use of computer for extended periods of time

  • How to Apply:

    This search is being conducted by the Historic Wilmington Foundation Board of Trustees. All submissions will be acknowledged and are confidential to the hiring committee. Interested candidates should submit materials to: president@historicwilmington.org

    Please include a resume, 2-3 professional references, and a cover letter with information regarding how you learned of the position, a description of how your qualifications and experience match HWF’s needs and mission, and your salary expectations.

    All candidate submissions will be accepted until the position is filled. Salary is commensurate with experience. A comprehensive benefits package is also included and consists of health insurance, time off, and retirement savings with an employer match.

  • Job benefits: Medical and Short Term Disability Insurance, SIMPLE IRA, PTO
  • Contact Name: Carol Bullock
  • Application Email: bullock@historicwilmington.org
  • Application Phone #: 910-762-2511
  • Application Address: Carol Bullock, Executive Director Historic Wilmington Foundation 511 Queen Street Wilmington, NC 28401

Website Historic Wilmington Foundation

Historic Preservation Non-Profit Organization in Wilmington, NC

Job Duties:

  • Identify, research, and write grants to support HWF’s programs and projects.
  • Develop relationships with potential new donors and sponsors, and maintain relationships with existing donors and sponsors, by identifying and communicating shared goals, highlighting mutual benefits, and building personal connections through regular engagement and expressions of gratitude.
  • Utilize creative writing, copy editing, and graphic design skills to produce social media posts, newsletters, press releases, website pages, event programs and signage, mid-year and end of year appeals, and annual reports.
  • Manage HWF’s social media presence on Facebook, Instagram, and other platforms.
  • Organize HWF’s hallmark events, including the Azalea Festival Home Tour, the Annual Fall Fundraiser, Preservation Month events, and other smaller events throughout the year.
  • Support HWF’s mission by working with the Executive Director to identify opportunities to partner with, support, and educate community stakeholders, including HWF members, community nonprofits, schools and neighborhood and civic organizations.
  • Utilize NEON, or other customer relationship management platform, to record interactions with and contributions by sponsors, donors, members and volunteers and use this data to identify successful campaigns and regularly follow up with valued supporters to sustain engagement.
  • Update the website regularly, including general maintenance as well as the addition of webpages for new events, initiatives, etc.
  • Coordinate volunteers, enacting simple outreach strategies to organize and maintain ongoing volunteer relationships.
  • Ensure that all public presentations and marketing reflect and support HWF’s mission, content strategy, and organizational branding.
  • Other duties as assigned.

Supervise reception employees and volunteers to ensure the following is completed during all office hours (M – F, 10 AM – 4 PM).

  • Answering phones; taking messages via email to proper employees.
  • Providing excellent customer service.
  • Opening and sorting mail.
  • Operating point-of-sale system for memberships, donations,
  • plaques, event tickets.
  • Provide training for new reception employees and volunteers; maintain an office handbook.

 

Salary: $40,000/- plus depending on experience

Benefits

All NCPE interns received an hourly stipend, the rate is listed at each position description. Additionally, interns receive paid time off (PTO), paid Federal holidays if working full-time, and access to NCPE's Employee Assistance Program (EAP) for career and personal counseling, coaching, and referrals. Project sites may also offer a housing allowance and/or commuting stipend; this information is also listed in the description or offered during the interview.

Eligible NCPE interns who successfully complete their internships may count their position towards earning a Public Land Corps (PLC) Non-Competitive Hiring Authority certificate. To be eligible to earn a PLC certificate, an intern must be 30 years old or younger (or 35 if a veteran). Once earned, the PLC hiring authority certificate may be used to apply for eligible Federal temporary, term, or permanent positions. Successful completion of a NCPE internship does not guarantee Federal employment. Contact manager@preservenet.org for more details.

Eligibility

To be eligible, applicants must be
*at least 18 years old;
*no older than 30 years of age (or 35 years if a Veteran) when beginning the internship; applicants who are 31 or older (or 36 or older if a Veteran) are not eligible;
*currently enrolled in a degree-seeking academic program at the college level (or recently graduated within the past 12 months)
*be a U.S. Citizen or permanent resident.

Interns are not allowed to work more than 1200 hours total in the program; previous interns must stay within this overall limit. The length of an internship can vary from 10 to 30 weeks if full-time (40 hours per week) or longer if on a part-time schedule. If selected, the exact starting date will be determined by you and the NPS supervisor. The stipend rate is $17.00 per hour unless otherwise listed.

The successful candidate is responsible for finding and paying for travel to and housing at the internship location; some exceptions apply. The supervising office may be able to assist in locating housing but it is ultimately up to the individual accepting the internship to find accommodation.

The National Council requires all interns working in-person at Federal facilities and/or with Federal employees receive the Covid-19 vaccination. Please be advised that you may also be required to wear a mask, depending on the protocols adopted by your work site. Also be aware that, due to Government-wide security requirements, a background check will be required if you are selected for a position. This will include providing information about recent housing and employment history. The position supervisor will have more information about these requirements and procedures at the time of hiring. You may direct any questions to NCPE's Internship Program Director, Julee Johnson, at manager@preservenet.org.

Please note that interns are not NCPE or NPS employees. Stipends are academic awards and taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional if you have questions.

How to Apply

You may review NCPE's internship opportunities anytime without registering. Use the search function to find listings by location, keyword, or area of interest/category. Once you identify one or more positions of interest, there is a 3-step application process.

Step 1: Click on the Apply for Job button, then select Universal Application. Click on Register to create a User Account, which requires a username and email. A link will be sent to you from manager@preservenet.org to create a password. We suggest that you add this email to your safe senders list so you don't miss receiving this important link. You will be instructed to Log In to Preservenet using your username or email and password, which will take you back to the Universal Application.

Step 2: The Universal Application is required to apply for all NCPE internships. You fill out this form only once. In addition to contact information, educational status, work history, and experience, it requires two attachments: (1) the 2 most recent years of academic transcripts. These may be unofficial transcripts if official versions are unavailable. A PDF is preferred, labeled Your Your Last Name_Your First Name_Transcript. (2) a resume or CV (curriculum vitae). Please limit to a maximum of 4 pages; 2 pages are preferred. A PDF is preferred but jpg, png, doc, or docx file types are accepted. Label Your Last Name_Your First Name_Resume. This form may be saved as a draft and completed later. Use the link provided to return to the form.

Step 3: Once you submit the Universal Application, you may browse and apply for NCPE internships using the link provided. Complete the application process by clicking on the Apply for job button found at each internship listing and upload the required Essay. Use the essay to explain why you are applying for an internship, including how your interest areas will benefit the National Park Service (NPS) and how the internship will further your studies and career goals. Be as specific as possible; there is a 400-word maximum length. Submit the essay to finish the application for that position. You may apply for a maximum of 6 internships during an application round; there is no limit at other times of the year. DO NOT SKIP THIS STEP!



Logging in with a Registered User Account and completing the Universal Application is required to apply for NCPE Internships. Please visit the Universal Application page to register for an account and complete the form. After logging in and completing the form, refreshing this listing will display the Job Application to apply online.