Job Listing
 🔗Development Coordinator

  • Full Time
  • Yarmouth, ME (Remote)
  • $45,000 - $65,000 USD / Year
  • Applications have closed
  • Job Summary: The Development Coordinator is responsible for implementing a fundraising program that includes membership, grant writing, corporate sponsorship, and special events under the direction of the Executive Director.
  • Job Qualifications:

    Essential
    ·       At least two years of nonprofit fundraising experience
    ·       Excellent written and verbal communication skills
    ·       Working knowledge of Microsoft Office suite and the ability to quickly learn new software
    ·       Experience with database management software and an interest in data analysis
    ·       Exceptional organizational skills, attention to detail, and proactive problem-solving skills
    ·       Demonstrated ability to work independently as well as part of a team of colleagues, Board members, and volunteers
    ·       Flexibility, positivity, and a sense of humor
    ·       Bachelor’s degree or equivalent

    Preferred
    ·       A working knowledge of, or interest in, Maine’s history and heritage
    ·       Experience in historic preservation
    ·       Proficiency in design software, such as Adobe Creative Suite or Canva

  • How to Apply:

    Send a cover letter and resume in PDF format to info@mainepreservation.org with “Development Coordinator” in the subject line. Applications will be reviewed on a rolling basis, so we encourage interested candidates to express interest as soon as possible. Shortlisted candidates will be contacted promptly for a preliminary Zoom interview.

  • Job benefits: $500 monthly stipend toward health insurance premium; 11 holidays, 20 vacation days, 2 personal days, 8 sick days & half-day summer Fridays
  • Physical Demands / Work Environment: This is a remote position with some flexibility in scheduling; Regular in-state travel is required, along with attendance at weekly in-person staff meetings in Yarmouth and occasional in-person events across the state

Website Maine Preservation

Founded in 1972, Maine Preservation is a nonprofit organization dedicated to promoting and preserving historic places, buildings, downtowns and neighborhoods--strengthening the cultural and economic vitality of Maine communities. We are a small team that values camaraderie and loves dogs. We have mutual respect for work/life balance and lovingly embrace the quirky characters and culture of historic preservation and Maine in general. We prefer the scenic route, mom & pop shops, and gas station restaurants.

This role requires a professional who excels in communication, organization, and relationship-building—and thrives in a dynamic, mission-driven environment. This is a key position with the opportunity for advancement and to help shape the future of communities across Maine.

The Development Coordinator must take initiative and be dependable; work effectively in a remote office; collaborate with other staff and the board to help execute organizational strategies; and manage workflow efficiently.

Key Responsibilities
Grants
·       Maintain a calendar of existing grant opportunities
·       Prepare grant submissions and draft reports in collaboration with the Executive Director and Director of Programs & Services

Membership & Corporate Sponsorship
·       Draft effective supporter communications and marketing materials, including email newsletters and the annual Year in Review
·       Coordinate, generate, and distribute renewal requests, acknowledgment letters, and miscellaneous digital and printed correspondence
·       Generate and manage mailing lists and coordinate benefits
·       Ensure membership and sponsorship content on the website and newsletters is current
·       Assist Executive Director in cultivating major gift prospects, whether individual or corporate

Event Planning & Engagement
·       Coordinate and prepare for Gala Subcommittee meetings
·       Produce members-only walking tours and other special events
·       Execute annual fundraising gala, auction, and donor cultivation events
·       Answer email and phone inquiries from members and the general public
·       Regularly interact with members, volunteers, vendors, partner organizations, and the general public
·       Support other organization events as needed

Development Operations & Database Management
·       Coordinate and prepare for Development Committee meetings
·       Set up and manage event registrations using the NeonOne database; set up new functionality as needed
·       Enter donations, grants, membership, and sponsorship payments into the database
·       Produce acknowledgement letters for grant funders and donors
·       Maintain clear, accurate records in the database
·       Assist other staff members in using Neon One

Financial & Office Management
·       Process incoming donations and make deposits
·       Provide basic office support, including ordering office supplies and equipment
·       Support Executive Director on annual tax filing and budget projections
·       Perform other relevant duties as requested