Job Listing
🔗Collections Project Assistant

  • Part Time
  • Temporary
  • Cold Spring Harbor, NY (Remote)
  • 22 USD / Hour
  • March 31, 2023
  • Job Qualifications:

    Candidates should have a B.A. in history, museum studies, material culture, or a related field, or equivalent work experience. The position requires a self-motivated individual who is able to work independently and who possesses strong organizational and project management skills. Knowledge of museum ethics and best practices, as well as practical experience in key aspects of collections management, such as object handling and moving, data entry, and working with collections management systems are necessary. Experience using Past Perfect museum software and capturing and editing digital photographs are a plus. The candidate must also have the ability to lift 20 pounds, use a step ladder, and sit or stand for long periods of time.

    This is a temporary, non-exempt, grant-funded position compensated at a rate of $22.00 per hour (less applicable withholdings) based on a work week of 24 hours for a period of eight months. The number of hours per week and duration are flexible, but the project must end by December 31, 2023. Benefits include paid sick leave calculated on an accrual basis and applicable paid holidays. Mileage reimbursement for some travel will be provided. Health insurance is not included. The candidate must have a valid US driver’s license and access to a car for travel to offsite locations for research/survey purposes. The position is based in Cold Spring Harbor, NY.

  • How to Apply:

    Submit a resume/CV and a letter of interest to Lauren Brincat, Curator, at

  • Job benefits: Benefits include paid sick leave calculated on an accrual basis and applicable paid holidays. Mileage reimbursement for some travel will be provided.
  • Application Email:
  • Application URL:

Website Preservation Long Island

Preservation Long Island (PLI) has embarked on an ambitious, grant-funded project to record and enhance information about the collections in its care and seeks a Collections Project Assistant to become a key contributor to an ongoing inventory project. The Collections Project Assistant will work directly with Preservation Long Island’s art and object collections to improve both the intellectual control and physical well-being of approximately 2,500 items stored across four of PLI’s properties.

The Project Collections Assistant will build upon the work of a model inventory project established for Joseph Lloyd Manor. They will work with the Curator to field test and finalize newly created inventory-recording documents and an inventory procedures manual, and will oversee the planning, implementation, and completion of collection inventories at PLI’s remaining properties: Headquarters, Collections Storage, the Sherwood-Jayne Farm, and Custom House.

Duties and Responsibilities:
• Devise and implement a plan for inventorying the remainder of PLI’s object collections based on outcomes and results from the model inventory project undertaken by a consulting collections specialist.
• Locate physical placement of individual artifacts, complete recording documents, and update metadata in Past Perfect following standards established in the inventory procedures manual.
• Label artifacts as needed by a variety of means: sewing and floating labels, attaching tags, etc.
• Take record photography and facilitate professional photography of select objects.
• Conduct limited research to assist in identifying unknown objects and utilize collections records to identify unnumbered objects.
• Support the Curator to produce reports and updates on progress and ensure that project deadlines are met.

  • NCPE Internships: Eligibility & How to Apply


    All NCPE interns received an hourly stipend, the rate is listed at each position description. Additionally, interns receive paid time off (PTO), paid Federal holidays if working full-time, and access to NCPE's Employee Assistance Program (EAP) for career and personal counseling, coaching, and referrals. Project sites may also offer a housing allowance and/or commuting stipend; this information is also listed in the description or offered during the interview.

    As an organization operating under Public Land Corps Act (PLC) authority, many NCPE positions qualify the intern for Federal Hiring Preference if (1) they complete a minimum of 640 hours at one or more qualifying conservation project(s); (2) are between the ages of 16 and 30 years (35 if a veteran); and (3) apply for a Federal position at USAJOBS with PLC noted in the announcement within two years of completing the internship. Find out more about this hiring preference during the interview or contact for details.


    To be eligible, applicants must be currently enrolled in a degree-seeking academic program or recently graduated (within the past 12 months) and be a U.S. Citizen or permanent resident. Interns are not eligible to work more than 1200 hours total in the program; previous interns must stay within this overall limit. The length of an internship can vary from 10 to 30 weeks if full time (40 hours per week) or longer if on a part-time schedule. If selected, the exact starting date will be determined by you and the NPS supervisor. The stipend rate is $17.00 per hour unless otherwise listed.

    The successful candidate is responsible for finding and paying for travel to and housing at the internship location; some exceptions apply. The supervising office may be able to assist in locating housing but it is ultimately up to the individual accepting the internship to find accommodation.

    The National Council requires all interns working in-person at Federal facilities and/or with Federal employees receive the Covid-19 vaccination. Please be advised that you may also be required to wear a mask, depending on the protocols adopted by your work site. Also be aware that, due to Government-wide security requirements, a background check will be required if you are selected for a position. This will include providing information about recent housing and employment history. The position supervisor will have more information about these requirements and procedures at the time of hiring. You may direct any questions to NCPE's Internship Program Director, Julee Johnson, at

    Please note that interns are not NCPE or NPS employees. Stipends are academic awards and taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional if you have questions.

    How to Apply

    You may review NCPE's internship opportunities during the Summer and Winter application rounds without registering. Use the search function to find listings by location, keyword, or area of interest/category. Once you identify one or more positions of interest, there is a 3-step application process.

    Step 1: Click on the Apply for Job button, then select Universal Application. Click on Register to create a User Account, which requires a username and email. A link will be sent to you from to create a password. We suggest that you add this email to your safe senders list so you don't miss receiving this important link. You will be instructed to Log In to Preservenet using your user name or email and password, which will take you back to the Universal Application.

    Step 2: The Universal Application is required to apply for all NCPE internships. You fill out this form only once. In addition to contact information, educational status, work history, and experience, it requires two attachments: (1) the 2 most recent years of academic transcripts. These may be unofficial transcripts if official versions are unavailable. PDF only, labeled Your Last Name_Your First Name_Transcript. (2) a resume or CV (curriculum vitae). Please limit to a maximum of 4 pages; 2 pages preferred. May be .doc, .docx or PDF. Label Your Last Name_Your First Name_Resume. This form may be saved as a draft and completed later. Use the link provided to return to the form.

    Step 3: Once you submit the Universal Application, you may browse and apply for NCPE internships using the link provided. Complete the application process by clicking on the Apply for job button found at each internship listing and upload the required Essay. Use the essay to explain why you are applying for an internship, including how your interest areas will benefit the National Park Service (NPS) and how the internship will further your studies and career goals. Be as specific as possible; there is a 400-word maximum length. Submit the essay to finish the application for that position. You may apply for a maximum of 6 internships during this application round. DO NOT SKIP THIS STEP!

    Once the deadline for submission has passed, NPS supervisors will review the applications and may contact candidates for a phone interview. Candidates who are not selected will be notified. Please allow about 4 weeks after the deadline before inquiring about the status of your application.

Logging in with a Registered User Account and completing the Universal Application is required to apply for NCPE Internships. Please visit the Universal Application page to register for an account and complete the form. After logging in and completing the form, refreshing this listing will display the Job Application to apply online.

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