Job Listing
🔗Executive Assistant

  • Full Time
  • Baltimore, MD, USA
  • February 1, 2022
  • Salary ($): $42,000 - $48,000 annually
  • Job Summary: Preservation Maryland is seeking candidates for the Executive Assistant position.
  • How to Apply:

    Preservation Maryland is an inclusive workplace that affirmatively values diversity in all its forms. We strongly encourage all qualified candidates to apply.

    Send your resume and a cover letter summarizing your professional skills, relevant work experience, and interest in the position to: submit@presmd.org with the subject line: Executive Assistant. The deadline for applications is February 1, 2022.

  • Job benefits: health insurance, retirement, vacations, paid maternity leave, holidays
  • Application URL: https://www.preservationmaryland.org/job-opportunity-executive-assistant/

Website Preservation Maryland

Founded in 1931, Preservation Maryland has been a leader in the preservation movement of the state and nation ever since. The organization’s mission is the preservation of Maryland’s historic buildings, neighborhoods, landscapes and archeological sites through outreach, funding, and advocacy.

POSITION DESCRIPTION

The Executive Assistant will directly support the President & CEO and executive team by managing schedules, participating in meetings, developing research in support of operational and program development goals, as well as support of grant reporting, data management and donor correspondence where the CEO is involved.

This is a full-time exempt position that requires prior professional experience. Demonstrated practical experience in administrative support or nonprofit administration is preferred. Experience or interest in the preservation of historic places is a plus.

Preservation Maryland provides a generous benefits package including health insurance, retirement, vacations, paid maternity leave, holidays and a flexible work schedule. Compensation will be between $42,000 and $48,000, annually, commensurate with experience.

RESPONSIBILITIES & EXPECTATIONS

  • Directly support the President & CEO’s daily work and interactions with key staff and partners.
  • Oversee all scheduling and manage the CEO’s day-to-day calendar.
  • Support CEO & VP outreach to major donors and scheduling meetings.
  • Participate in meetings with the CEO, take notes, and follow up on assigned tasks.
  • Research and develop briefs, letters, presentations, and memos on a variety of topics concerning operation of the organization and program development.
  • Arrange travel plans, itineraries, and agendas as necessary.
  • Organize and complete expense reports, timesheets, and grant reports on projects with CEO involvement.
  • Assist with clerical duties, including but not limited to responding to phone calls and meeting requests/invitations as well as written donor correspondence.
  • Other duties and collaboration with staff as necessary.
  • NCPE Internships: Eligibility & How to Apply

    Eligibility

    To be eligible, applicants must be currently enrolled in a degree-seeking academic program or recently graduated (within the past 12 months) and be a U.S. Citizen or permanent resident. Interns are not eligible to work more than 1200 hours total in the program; previous interns must stay within this overall limit. The length of an internship can vary from 10 to 30 weeks if full time (40 hours per week) or longer if on a part-time schedule. If selected, the exact starting date will be determined by you and the NPS supervisor. The stipend rate is $15.00 or $17.00 per hour unless otherwise listed.

    The successful candidate is responsible for finding and paying for travel to and housing at the internship location; some exceptions apply. The supervising office may be able to assist in locating housing but it is ultimately up to the individual accepting the internship to find accommodation.

    The National Council requires all interns working in-person at Federal facilities and/or with Federal employees receive the Covid-19 vaccination. Please be advised that you may also be required to wear a mask, depending on the protocols adopted by your work site. Also be aware that, due to Government-wide security requirements, a background check will be required if you are selected for a position. This will include providing information about recent housing and employment history. The position supervisor will have more information about these requirements and procedures at the time of hiring. You may direct any questions to NCPE's Internship Program Director, Julee Johnson, at manager@preservenet.org.

    Please note that interns are not NCPE or NPS employees. Stipends are academic awards and taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional if you have questions.

    How to Apply

    You may review NCPE's internship opportunities during the Summer and Winter application rounds without registering. Use the search function to find listings by location, keyword, or area of interest/category. Once you identify one or more positions of interest, there is a 3-step application process.

    Step 1: Click on the Apply for Job button, then select Universal Application. Click on Register to create a User Account, which requires a username and email. A link will be sent to you from manager@preservenet.org to create a password. We suggest that you add this email to your safe senders list so you don't miss receiving this important link. You will be instructed to Log In to Preservenet using your user name or email and password, which will take you back to the Universal Application.

    Step 2: The Universal Application is required to apply for all NCPE internships. You fill out this form only once. In addition to contact information, educational status, work history, and experience, it requires two attachments: (1) the 2 most recent years of academic transcripts. These may be unofficial transcripts if official versions are unavailable. PDF only. (2) a resume or CV (curriculum vitae). Please limit to a maximum of 4 pages; 2 pages preferred. May be .doc, .docx or PDF. This form may be saved as a draft and completed later. Use the link provided to return to the form.

    Step 3: Once you submit the Universal Application, you may browse and apply for NCPE internships using the link provided. Complete the application process by clicking on the Apply for job button found at each internship listing and upload the required Essay. Use the essay to explain why you are applying for an internship, including how your interest areas will benefit the National Park Service (NPS) and how the internship will further your studies and career goals. Be as specific as possible; there is a 400-word maximum length. Submit the essay to finish the application for that position. You may apply for a maximum of 6 internships during this application round. DO NOT SKIP THIS STEP!

    Once the deadline for submission has passed, NPS supervisors will review the applications and may contact candidates for a phone interview. Candidates who are not selected will be notified. Please allow about 4 weeks after the deadline before inquiring about the status of your application.

Logging in with a Registered User Account and completing the Universal Application is required to apply for NCPE Internships. Please visit the Universal Application page to register for an account and complete the form. After logging in and completing the form, refreshing this listing will display the Job Application to apply online.



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