General Description: The Site Administrator is responsible for the management, marketing and fundraising for the Townsend Historical Society, a 501(c)3 non-profit organization. The organization maintains five historic buildings clustered together along the Squannacook River in Townsend, Massachusetts.  We seek a dynamic, highly motivated worker with demonstrated experience with nonprofit organizations and their management.  The administrator will work with existing volunteers and committees to ensure that day to day operations continue smoothly, and the organization remains an active and visible part of the community, and maximizing public access to the Society. The Society is working on an ambitious plan to grow and the Site Administrator will work with the Board of Directors to successfully execute this expansion.

Specific Responsibilities: In conjunction with the above description, the site administrator will perform the following functions:

1. Supervise general office operations including filing, retrieving mail from the P.O. box, answering phone and email messages, and purchasing. Requests for information from the public shall be documented in a log and answered appropriately either independently or with assistance from one of the volunteer committees or the Society’s Board of Directors.

2. Attend monthly Board of Directors meetings. Prepare a written report for Directors and send out prior to the scheduled meeting. Meet with the president to set and distribute the meeting agenda. Participate in discussions. This responsibility is compensated using the weekly hours noted above.

3. Work with existing volunteers and committees established by the Board of Directors and President. Coordinate hours to provide access to these groups.

4. Research and prepare applications for grants approved by the Board of Directors.

5. Maintain a local presence within the community. Make regular postings to social media regarding our activities. Send press releases to local newspapers. Maintain an email list through constant contact. Conduct town wide mailings at Board’s direction. Maintain informal contact with neighboring historical societies and small museums. Represent the Society at the regional level with organizations such as Freedoms Way National Heritage Area.

6. Assist the Society’s Board of Directors with fundraising and budgeting in conjunction  with the Finance Committee and President.

Compensation: Negotiable, depending on qualifications. There will be paid opportunities for professional development, such as attendance of conferences/workshops at relevant professional associations.