Job Listing
🔗Grants Coordinator
Website Washington Trust for Historic Preservation
The Washington Trust for Historic Preservation is dedicated to saving the places that matter in Washington State and to promoting sustainable and economically viable communities through historic preservation. We work to build a statewide ethic that preserves Washington’s historic places through advocacy, education, collaboration, and stewardship.
- Location: Preferably in the Seattle area, but will consider candidates anywhere in/near the Maritime Washington National Heritage Area. If candidate lives within the Seattle area, they will be expected to spend at least one day per week in the office (although more in-person time is welcomed). If candidate lives outside the Seattle area, in-person meetings will be expected/coordinated quarterly.
- Serve as the initial point-of-contact for and manage the day-to-day administration of grant programs administered by the Washington Trust
- Support program directors in design, development, and implementation of new grant programs in coordination with relevant funders
- Manage tracking of grant processes and records
- Manage relationships with active and prospective grantees through email, phone, and written communication
- Assist with outreach to potential grant recipients and promotion of grant programs, including scheduling/developing grant application workshops
- Coordinate review of grant applications with advisory committees
- Draft and manage execution of grant contracts, in coordination with Department of Archaeology & Historic Preservation (DAHP) and Washington Trust staff
- Collect and review paperwork related to reporting and monitoring of grantees
- Coordinate between grantees and program directors to review project plans throughout grant period
- Manage reimbursement process for all grant projects, including collection and organization of invoices, receipts, and other reimbursement materials from grantees and submittal of reimbursement requests to DAHP when applicable
- Collaborate with program directors to develop, recommend, and implement workflow improvements to grant programs
- Produce reports and data on overall grant administration
- Collaborate with communications staff to share stories of grantees and grant projects on website, social media, and other communications channels
- Conduct site visits as needed to monitor progress of grant projects
- Help the public navigate other resources and funding opportunities beyond Washington Trust grant programs in response to inquiries
- Assist in the development and execution of educational resources related to Washington Trust grant programs
- Occasionally support public-facing events of the Washington Trust
- As capacity allows, provide limited administrative support for Maritime Washington partner network, including processes for onboarding and renewal of partners, disbursement of scholarships and event sponsorships, and monthly research on external funding opportunities
Benefits
All NCPE interns received an hourly stipend, the rate is listed at each position description. Additionally, interns receive paid time off (PTO), paid Federal holidays if working full-time, and access to NCPE's Employee Assistance Program (EAP) for career and personal counseling, coaching, and referrals. Project sites may also offer a housing allowance and/or commuting stipend; this information is also listed in the description or offered during the interview.
Eligible NCPE interns who successfully complete their internships may count their position towards earning a Public Land Corps (PLC) Non-Competitive Hiring Authority certificate. To be eligible to earn a PLC certificate, an intern must be 30 years old or younger (or 35 if a veteran). Once earned, the PLC hiring authority certificate may be used to apply for eligible Federal temporary, term, or permanent positions. Successful completion of a NCPE internship does not guarantee Federal employment. Contact manager@preservenet.org for more details.
Eligibility
To be eligible, applicants must be
*at least 18 years old;
*no older than 30 years of age (or 35 years if a Veteran) when beginning the internship; applicants who are 31 or older (or 36 or older if a Veteran) are not eligible;
*currently enrolled in a degree-seeking academic program at the college level (or recently graduated within the past 12 months)
*be a U.S. Citizen or permanent resident.
Interns are not allowed to work more than 1200 hours total in the program; previous interns must stay within this overall limit. The length of an internship can vary from 10 to 30 weeks if full-time (40 hours per week) or longer if on a part-time schedule. If selected, the exact starting date will be determined by you and the NPS supervisor. The stipend rate is $17.00 per hour unless otherwise listed.
The successful candidate is responsible for finding and paying for travel to and housing at the internship location; some exceptions apply. The supervising office may be able to assist in locating housing but it is ultimately up to the individual accepting the internship to find accommodation.
The National Council requires all interns working in-person at Federal facilities and/or with Federal employees receive the Covid-19 vaccination. Please be advised that you may also be required to wear a mask, depending on the protocols adopted by your work site. Also be aware that, due to Government-wide security requirements, a background check will be required if you are selected for a position. This will include providing information about recent housing and employment history. The position supervisor will have more information about these requirements and procedures at the time of hiring. You may direct any questions to NCPE's Internship Program Director, Julee Johnson, at manager@preservenet.org.
Please note that interns are not NCPE or NPS employees. Stipends are academic awards and taxes are not withheld, nor are social security contributions made on your behalf. These funds may be taxable, however, so consult a tax preparation professional if you have questions.
How to Apply
You may review NCPE's internship opportunities anytime without registering. Use the search function to find listings by location, keyword, or area of interest/category. Once you identify one or more positions of interest, there is a 3-step application process.
Step 1: Click on the Apply for Job button, then select Universal Application. Click on Register to create a User Account, which requires a username and email. A link will be sent to you from manager@preservenet.org to create a password. We suggest that you add this email to your safe senders list so you don't miss receiving this important link. You will be instructed to Log In to Preservenet using your username or email and password, which will take you back to the Universal Application.
Step 2: The Universal Application is required to apply for all NCPE internships. You fill out this form only once. In addition to contact information, educational status, work history, and experience, it requires two attachments: (1) the 2 most recent years of academic transcripts. These may be unofficial transcripts if official versions are unavailable. A PDF is preferred, labeled Your Your Last Name_Your First Name_Transcript. (2) a resume or CV (curriculum vitae). Please limit to a maximum of 4 pages; 2 pages are preferred. A PDF is preferred but jpg, png, doc, or docx file types are accepted. Label Your Last Name_Your First Name_Resume. This form may be saved as a draft and completed later. Use the link provided to return to the form.
Step 3: Once you submit the Universal Application, you may browse and apply for NCPE internships using the link provided. Complete the application process by clicking on the Apply for job button found at each internship listing and upload the required Essay. Use the essay to explain why you are applying for an internship, including how your interest areas will benefit the National Park Service (NPS) and how the internship will further your studies and career goals. Be as specific as possible; there is a 400-word maximum length. Submit the essay to finish the application for that position. You may apply for a maximum of 6 internships during an application round; there is no limit at other times of the year. DO NOT SKIP THIS STEP!
Logging in with a Registered User Account and completing the Universal Application is required to apply for NCPE Internships. Please visit the Universal Application page to register for an account and complete the form. After logging in and completing the form, refreshing this listing will display the Job Application to apply online.