Job Listing
 🔗Operations & Facilities Specialist

  • Full Time
  • Seattle, WA
  • $30.29-$34.62/- USD / Hour
  • Applications have closed
  • Job Summary: This position will provide key administrative and operations support to the Washington Trust’s Seattle offices at the Stimson-Green Mansion and to its staff and programs statewide.
  • Job Qualifications:
    • Commitment to and alignment with organizational mission, values, and work
    • Minimum of four years of professional experience with administrative/executive support, operations and office management, or nonprofit administration; experience with HR is a plus
    • Experience managing facilities, vendor relationships, and/or organizational operations
    • Experience with meeting and event management, particularly related to logistics
    • Strong track record of building positive working relationships with colleagues and partners
    • Strong written communication skills
    • Expert proficiency with Microsoft Office, particularly Outlook, Excel, PowerPoint, and Word; high comfort level with technology
    • Exceptional organizational and project management skills, keen attention to detail, customer-service orientation, and proactive problem-solving skills
    • Ability to gracefully manage multiple tasks and projects in a fast-paced work environment
    • Ability to follow through on commitments to others, meet deadlines, and accept and incorporate direct feedback
    • Must be available to work primarily in-person on site at the Stimson-Green Mansion weekdays during regular business hours; occasional travel may be required
    • Ability to maintain confidentiality and handle sensitive HR and board information with discretion
    • Flexibility and adaptability to dynamic nonprofit environment
  • How to Apply:

    Please e-mail your resume and a cover letter describing how your experiences and interests fit with the listed job responsibilities and qualifications to info@preservewa.org with the subject line “Operations & Facilities Specialist.” References may be requested at a later date. In your email, please include your pronouns.

  • Job benefits: Medical, vision, and dental insurance; a retirement program; paid time off, including holidays, vacation, and sick time
  • Physical Demands / Work Environment: Must be available to work primarily in-person on site at the Stimson-Green Mansion weekdays during regular business hours; occasional travel may be required
  • Application Email: info@preservewa.org
  • Application URL: https://preservewa.org/job-opening-operations-facilities-specialist/

Website Washington Trust for Historic Preservation

The Washington Trust for Historic Preservation is dedicated to partnering with communities to preserve, share, and shape the future of historic places in Washington State. We operate and/or manage many programs and initiatives including: the Maritime Washington National Heritage Area, Youth Heritage Project, Washington State Main Street Program (in partnership with the Department of Archaeology & Historic Preservation), Valerie Sivinski Fund grant program, Washington’s Most Endangered Places program, and more.

Primary Responsibilities:

  • Operations Management (50%)
    • Manage employee benefits and serve as primary contact with HR consultant
    • Manage, update, and train staff on employee handbook and other organizational policies, such as exemption thresholds, overtime, travel policies, etc.
    • Manage all HR-related documentation (offer letters, salary increase letters, etc.)
    • Coordinate staff annual review processes (scheduling, implementing systems/templates, tracking documentation, etc.)
    • Oversee and update compensation philosophy as needed
    • Coordinate logistics for hiring and onboarding new staff
    • Coordinate staff IT needs and serve as primary contact with IT consultant
    • Maintain organizational files and records
    • Maintain internal organizational systems and software
    • Serve as primary liaison with major vendors
    • Manage and schedule staff meetings, retreats, and other gatherings (agendas, accommodations, etc.)
    • Facilitate regular check-ins on and updating of strategic plan and other organizational goals
    • Assist in scheduling for programs/events (e.g., Lobby Day) as needed
  • Board Management (10%)
    • Coordinate logistics for board events, including scheduling of board meeting venues, updating webpages, managing RSVPs, etc.
    • Maintain and update board handbook annually
    • Take and maintain board and committee meeting minutes
  • Office/Facilities Management (40%)
    • Manage all office and building supplies for Stimson-Green Mansion
    • Serve as primary contact with building cleaners, maintenance, and contractors
    • Manage all maintenance at SGM, including regular/annual tasks, as-needed repairs, and capital projects
    • Serve as primary point of contact for SGM tenants including trainings, regular comms, management of leases, etc.
    • Manage public inquiries via organizational phone and general email

Salary: $30.29-$34.62 hourly, depending on experience