🔗Cultural Records Office Supervisor
Website Wyoming SHPO
The National Historic Preservation Act requires the State Historic Preservation Office to “maintain a system for the survey and inventory of historic properties.” This position manages, oversees, and develops the statewide system and serves as a first-line supervisor, and is responsible for contracts, budgets, and agreements with federal agencies.
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
Manage and supervise the Wyoming Cultural Records Office. Coordinate, organize, and supervise a professional cultural resource staff in the management, technical review, and concurrence of official National Register of Historic Places determinations by federal agencies. Review and comment on the quality of cultural resource documentation. Hire, train and supervise subordinate staff; conduct performance reviews. Coordinate and manage staff schedules to meet contract and work objectives.
Negotiate, communicate and report on data sharing agreements with federal partners. Review and comment on agreements to ensure they meet the State’s requirements and meet SHPO goals. Develop scope of work and tasks associated with the agreements. Write and submit grant applications to various granting organizations that support the technical advancement of information systems. Monitor progress of agreements and manage subordinate staff to ensure projects stay on time and within budget. Prepare annual and final reports on achievements made during the project timeline; advocate for long-term data-sharing agreements with potential federal and state partners.
Implement, manage and plan for an enterprise GIS database which includes an MS SQL Server RDMS. Maintain and manage the hardware and software for the internal and Internet-based systems. Maintain and budget for software and hardware purchases. Ensure all licenses are kept current; serve as ESRI’s primary contact for licensing issues. Work closely with SPCR IT staff to plan and maintain current hardware. Work with the University of Wyoming Information Technology Division and serve as the primary contact. Ensure systems comport to all UW technology requirements. Remain current with technological advancements and changes in GIS, RDMS, and Internet technologies. Plan advancements and system upgrades as needed. Prepare budgets for these upgrades and ensure adequate resources are available to meet objectives.
Oversee, manage, and supervise IT technical services contracts with the Wyoming SHPO. Project development and testing of internet and internal-based systems. Work closely with developer and systems analyst to ensure applications are created to standard and meet user expectations. Communicate with and train the user community on these applications to ensure cultural resource information is created to standard. Monitor consultant’s progress and work to keep projects on schedule. Develop RFPs to meet SHPO technical goals. Review and select appropriate consultant; implement project plan and ensure adequate resources are available to the consultant to complete projects on time and within budget. Prepare recommendations to SPCR IT staff for computer systems and other technologies. Interface closely with the GIS community and BLM Cultural Resource Data Sharing Partnership; serve as the Wyoming SHPO representative to these groups. Interface with federal agency IT and GIS staff to help support outside use of SHPO information systems, data, and GIS.
Review, approve and manage user accounts per state and federal requirements. Review user applications to ensure they meet professional qualifications. Review and monitor accounts to ensure they follow proper procedures and requirements; suspend and/or cancel accounts if necessary. Develop training materials and manuals for users and provide online and on-call support. Report and examine user Internet activity periodically. Organize, promote and develop classroom training for users. Communicate and demonstrate proper use of information systems. Teach the basics of software functionality and support users’ unique requests.
Prepare and review consultant statements on a monthly basis; review statements for accounts that are 60 days overdue. Prepare and send delinquent account letters; inform WYCRO staff if accounts are closed. Discuss accounts with consultants and request payment. Prepare accounts for collection if necessary. Prepare deposits for Cheyenne’s accounting staff on a timely basis.
Prepare personal action requests for AWEC employees; review available budgets to ensure adequate funding is available from file search fees or other federal sources. Prepare contract requirements, set salaries, review applications, and select contract employees. Manage work and supervise quality and consistency of work; train AWEC employees and set job goals and expectations. Prepare, develop and negotiate the University of Wyoming Internship contract with the Department of Anthropology. Prepare and execute agreements with UW contracts and grants. Review student applications and select candidates. Provide training and supervision to student interns. Set job duties and priorities; assign a final semester grade and work closely with and communicate with the Anthropology Department head if issues or problems arise. Provide student research opportunities and support for graduate student projects. Work closely with department faculty to recruit and advertise positions. Coordinate with faculty to provide project information for student research activities. Inform AWEC and student interns of problems or issues with quality, quantity, and consistency of work.
Develop, review and prepare documentation requirements and standards used by cultural resource consultants and agencies to document, record, and evaluate cultural resources for the National Register of Historic Places. Consult and coordinate input from private and public entities to ensure documentation meets professional standards. Review and comment on submitted information; provide input to consultants and agencies if documents are not to standards. Provide guidance to private consultants and agency cultural resource staff on the documentation needed to complete NRHP evaluations. Research and review existing documentation and provide an opinion on its quality and completeness. Aid consultants and agencies understand current knowledge of cultural resources and specific site information. Advise and provide opinions on the treatment and preservation of cultural resources to consultants and agencies.
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